Application Deadline: Oct 28, 2024
The Ontario Federation of Labour (OFL) values the diversity and intersectionality of the people it hires. At the OFL diversity means fostering a workplace where individuals’ differences are recognized, respected, appreciated and responded to in ways that fully develop and utilize each person’s talents, strengths, and passion to better the lives of all workers. The OFL prioritizes hiring members from equity deserving groups and recruits, employs, and promotes, regardless of race, colour, gender, gender identity or expression, sexual orientation, disabilities, age or national origin. The OFL is an equal opportunity employer, applicants from equity seeking communities are encouraged to self-identify in their application.
The Ontario Federation of Labour (OFL) represents 54 unions and one million workers and is Canada’s largest provincial labour federation. The OFL is seeking to fill a 12-month leave as an Administrative Support / Receptionist. The successful candidate will begin in November 2024 or as soon as possible, and report through the OFL’s General Secretary, to the Officers of the Federation.
Join a small dynamic, energetic team of elected leaders, social justice advocates and other skilled staff at the OFL.
LOCATION: North York, Toronto
START DATE: November 2024
HOURS OF WORK: Approximately 35 hours per week (Full-time 12-month limited term contract position)
REMUNERATION: Competitive salary, pension and benefits in accordance with the COPE Local 343 collective agreement.
The successful candidate must have excellent interpersonal, organizational, communication and computer skills. The candidate must be a team player and able to work in a challenging and fast-paced environment.
The qualified candidate must have:
- A minimum of 5 years’ relevant employment experience;
- Proficiency in MS Office Suite (Word, Excel, Power Point, Microsoft Forms and Outlook Express);
- Proficiency in Adobe Creative Cloud Solutions (InDesign, Photoshop), experience with graphic design layout;
- Advanced language and editing skills;
- In-depth understanding of office operations;
- Dedicated to keeping and maintaining confidentiality;
- Knowledge of software such as Word Press, Action Network, social media applications and ability to learn other applications as required;
- Strong attention to detail;
- Flexibility, problem solving skills with good judgement in duties and representing the organization;
- Proven time management and organizational skills with limited supervision; and
- A commitment to social justice, worker’s rights and the trade union movement.
* Proficiency in other languages, particularly French and a diploma/degree from an accredited college/university in office/business administration will be considered an asset.
The successful candidate will provide a variety of administrative support, including:
- Performing receptionist duties, including answering phones, taking messages, receiving daily mail, and greeting visitors;
- Secretarial functions including typing, editing, proofreading and formatting documents (graphic design layout), letters, emails and general correspondence;
- Supporting the Officers, General Secretary and department directors including setting up meetings and events, attending meetings, and taking and transcribing minutes in a timely manner;
- Work with the OFL per capita databases, Thorntree, including daily deposit, input into the database, daily and monthly balance reconciliation, and support for the annual audit process;
- Maintaining appropriate filing systems;
- Utilizing the OFL’s contact management system and Action Network;
- Cross-training on printing, document assembly and other print room functions;
- Administrative duties associated with and at the OFL’s biennial convention including but not limited to: Convention call package; credentials; maintain convention online registration files utilizing our registration platform C-Vent, and registration payments; vendor table management; assisting caucus meetings; and other duties as required;
- Special projects and tasks as assigned; local travel may be required.
Only those candidates selected for an interview will be contacted.
Applications including a resume and cover letter can be sent to OFL General Secretary, Rob Halpin at careers@ofl.ca by October 28, 2024, at 4:30 p.m. EST. Please include your name and “Administrative Support Leave” in the subject line of your email.
DATE POSTED: October 18, 2024
REMOVAL DATE: October 28, 2024, at 4:30 p.m. EST